Winner of the 2012 Commercial Integrator Award for Best Corporate Solution!

Corporate client relocates in Fairfield County, Connecticut; new facility includes 12,000 SF Multi-Purpose Event Space to hold “Town Hall” and other company wide meetings.

Several times a year, the client hosts a company-wide “Town Hall” type meeting for 200+ employees. Prior to their move, ballroom space needed to be reserved offsite, production company was hired and transportation and catering arranged for these events. We learned that productions included security, AV staging support, imag cameras and projection screens, stage lighting and monitors. A multi-camera recording team was required, as well as a satellite data uplink truck and Telco lines connected to remote audio conferencing bridges.

The client’s goal for the project was to have resources to produce these events “in-house” at their facility; the immediate benefit of having control over the production, scheduling and expenses.

Client’s requirements was also to have the ability to stream live HD simulcast of an event throughout their building and globally over their network to provide their employees with access to the intellectual capital of Company A’s business leaders.

In addition to “Town Hall” meetings, MPR would also require presentation and conferencing support, the divisible room functions as “Large Conference Rooms,” or “Training Rooms.” Meetings could be “impromptu” work sessions held at a moment’s notice, other programs are scheduled in advance. The AV Production gear would need to be installed in portable roll top rack cabinets, allowing them to be connected to multiple locations, and stored when not used.

The divisible MPR needed to be easily divided and combined to facilitate different audience sizes for auditorium seating or training configurations using tables that are stored when not used. A soundproof retractable partition was installed, dividing the length of the room into thirds. It was necessary for the MPR to be flexible so it could be configured with the tables in classroom type rows, as a horseshoe, or as rectangles of various sizes. Source routing and audio control is transparent to the user; a sensor is activated when the partition is opened, automatically combining the two rooms into single large room.

In addition to the MPR, the first floor of the new facility would contain an entrance lobby space for the guests to sign in; the lobby would require a large video wall to display the client’s branded content and other videos and imagery.

The facility would also contain hospitality space where guests can break off in to smaller conference rooms (called “huddle rooms”) or use a phone cubicle. Lounge space would also be necessary for guests to be served refreshments, Digital Signage and a background audio system would be included in the design.

The project was successfully completed on schedule and within budgets; the client’s goals were addressed by understanding their needs, and providing a comprehensive design & solution which exceeded the client’s expectations.